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Submission Guidelines


1. What are the acceptable image formats?
2. Are there any size limits for submitted images?
3. Do you support and read IPTC fields?
4. Can I watermark my images?
5. What are the submission methods of new images?
6. I uploaded an image, what happens now?
7. What are release forms and when are they required?
8. Can I submit photos with no release forms?
9. What is a caption?
10. What are the keywords?
11. What are the available license types ?

 

1. What are the acceptable image formats?  At present, we only accept JPG files for photos and EPS files for vector illustrations.  

 

2. Are there any size limits for submitted images?  We strongly recommend uploading only photos taken with a 6MP (or above) digital camera at full resolution and, if possible, a JPG product of a RAW photo. We have decided at the moment not to automatically reject images due to size and resolution. We do, however, expect you to submit only top-quality images that meet minimum technical standards. Low-resolution or tightly cropped images will probably be rejected unless they carry an extremely rare or significant value.

 

3. Do you support and read IPTC fields?  Yes, our system will automatically detect and read IPTC fields and display them for your review and editing during the upload process. Currently we read the Caption, Headline and Keywords fields. So feel free to add data in those fields with the submitted image.

 

4. Can I watermark my images?  Please don't. Watermarked images will be rejected. Our clients prefer to work with clean images. As part of our approval process, we will automatically create a thumbnail image with an embedded "Fotegrafik" watermark for preview purposes.

 

5. What are the submission methods of new images?

There are 2 ways to submit new images: a) Online upload tool - allows you to submit up to 3 photos simultaneously. b) By post - We encourage contributors with large collections to send us DVD/CDs by regular mail. Our editors will handle pushing the entire collection to our servers, saving you the time of uploading the images one by one. Please be advised that regretfully we will not be able to return any submitted DVD/CDs, so please make sure to always send us a copy and keep the originals yourself. Please check our contacts page for the full mailing address.

 

6. I uploaded an image, what happens now?

Once the image upload is completed, you are taken to a page with automatically-generated thumbnails and some form fields that require your input. Accurately filling out the information required helps our editors to better understand your submission and allow us to process your image quicker, as well as help out clients to accurately receive relevant search results. Once you have filled out all relevant form fields, you will be taken to a page that allows you to upload release forms for the submitted images.

 

7. What are release forms and when are they required?  Release forms are contracts signed by a person/s or property owner that clearly authorize and grant the photographer a permission to use their appearance or property in an image intended for commercial purposes. Every image that is intended to be used for a commercial usage requires an accompanying release form.

 

8. Can I submit photos with no release forms?  Photos that contain recognizable people, private properties, trade marked logos, etc... with no release form would be strictly classified under the Editorial category and would not be sold for commercial usages. There is also a possibility that the photos would be rejected if we do not find them marketable for Editorial purposes.

 

9. What is a caption?  A caption is a short description that explains the content and the context of the image beyond what meets the eye. Writing a clear, appropriate caption is an important part of the image submission process, as the caption will be indexed and searchable and visible to the client viewing the image. Moreover, the caption helps our editors in the image selection and approval process. You can either type the caption during the submission process or, alternatively, edit the captions ahead of time on your computer using most modern photo editing software that supports IPTC fields. We would then read that data from the photo and present it to you for approval and/or editing during the submission process.

 

10. What are the keywords?  Keywords are words used to describe the images and should consist of a combination of a conceptual and a literal description. The more specific and accurate the keywords, the easier for a client to find your image. Your keywords will be checked for accuracy by our editors, and may potentially be modified or deleted, or new ones added. Good keywords will help them process your images faster.


As with captions, you can either type the keywords during the submission process or, alternatively, edit the keywords ahead of time on your computer using most modern photo editing software that supports IPTC fields. We would then read that data from the photo and present it to you for approval and/or editing during the submission process.

 

11. What are the available license types ?  It is important to understand the differences between the license types. A chosen license for an image will remain as such for the rest of the life cycle of that image, in order to maintain consistency and integrity towards the buyers. The license defines the way buyers are to use the image.

 

Royalty Free (RF)

The more simplified type of licensing that offers unlimited non-exclusive usage of the image, based on a one-time fee. The buyer can use the image multiple times and in multiple projects, within the scope of the license. The Royalty Free image price is defined by the size of that image. Fotegrafik offers 3 pre-set sizes and an option to customize a specific size.

 

Rights Managed (RM)
The licensing price is based on the intended usage of the image, and the buyer would need to purchase a new license every time the image is to be used in a new project. In every purchase the buyer would have to specify various parameters that defines how and where the image would be used.

 


 

Can't find an answer to your question? Please contact us at: and we would be glad to answer.

 

 
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